U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

WASINGTON, D.C.20410-3000

MAY 16, 2003

OFFICE OF THE ASSISTANT SECRETARY

FOR ADMINISTRATION

MEMORANDUM FOR: Carolyn Federoff, President, AFGE, National Council of HUD

Locals 222

FROM: Priscilla Lewis, Chief, Relations Branch, ARHLL

SUBJECT: Notice of proposed implementation of the Entry Processing Inquiry and Correction System (EPIC)

In accordance with Article 5, Section 4 of the HUD/ AFGE Agreement, this is notification of the Office of Administration's proposed implementation of the Entry Processing Inquiry and Correction System (EPIC). EPIC will replace the functions of the Personnel Action Processing System, the Payroll/Personnel remove Entry System, The Suspense Inquiry System, the Future Inquiry System, and the History Correction Update System. Participation in the EPIC application with the National Finance Center (NFC) will provide HUD direct access to other associated NFC applications, such as the Statement of Earning and Leave System, the Special Payroll Process System and the W -2 System.

All affected HUD employees ( 41) will be trained on the EPIC system. Proposed training is scheduled for the week of August 4, 2003. Detailed information regarding affected employees is attached.

Please submit any preliminary proposals related to the impact of implementing the EPIC system within 10 calendar days of receipt of this memorandum. If you have any questions or concerns, please contact me at (202) 708-3373, extension 4096.

Attachment

cc:

Edward Eitches, Chairperson, Headquarters

Perry Casper, Portland, Oregon

Ann Taylor , Richmond, Virginia

Marinella Murillo, San Antonio, Texas

Lisa Lowery, Knoxville, Tennessee

John Noyes, Minneapolis, Minnesota

U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

WASINGTON, D.C.20410-3000

MAY 9, 2003

OFFICE OF THE ASSISTANT SECRETARY

FOR ADMINISTRATION

United States Department of Agriculture

Office of the Chief Financial Officer

National Finance Center

Attn: Mr. Cyrus G. Lohfink, Acting Director

P.O. Box 60000

New Orleans, LA 70160

Dear Mr. Lohfmk:

Thank you for your letter dated March 13, 2003, regarding the Department of Housing and Urban Development's participation in the scheduled implementation of the Entry Processing Inquiry and Correction System (EPIC) which replaces the functions of the Personnel Action Processing System, the Payroll/Personnel Remote Entry System, the Suspense Inquiry System, the Future Inquiry System, and the History Correction Update System. It is our understanding that with our participation in the EPIC application with the National Finance Center (NFC), this also provides us with direct access to other associated NFC applications such as the Statement of Earning and Leave System (EARN), Special Payroll Processing System (SPPS) and the W-2 System (WTWO).

The Department plans to participate in the transition of the EPIC System and anticipates working with you and your staff. We have identified a total of 41 employees, in 2 different jurisdictions, that require training on this new system Our Employee Service Center, located in Chicago, IL, has 24 employees and our Washington, DC headquarters operation has 17 employees. We would like to schedule the training during the week of August 4, 2003. We hope this timeframe will favorably align with the NFC's current training schedule.

If you have any additional requirements or need additional information, please contact Bill Rice, Director, Compensation Performance and Organization Management Division, at (202) 708-0614, extension 3029.

Sincerely,

/S/

Barbara J. Edwards

Deputy Assistant Secretary

for Human Resource Management

The Following Office of Human Resources Employees Have Been Identified for NFC EPIC Training

EMPLOYEE SERVICE CENTER

Office of Human Resources

Office of the Director:

Kathleen A Kading Director,

Frances Pratt Receptionist (T)

Rodney Flippen Clerk (T)

Operations Branch 1

Karen Bruno Supy. Personnel Management Specialist

Joyce Roberts Personnel Management Specialist

Kathryn Gates Personnel/Pay Specialist

Carol Bell Personnel Management Specialist

Marge Darcy Personnel Management Specialist

Beverly Jumper-Sconiers Personnel Management Specialist

Cheryl Lombre' Personnel Management Specialist

Dionne Savage Personnel Management Specialist

Babette Spires Personnel Management Specialist

Karen Starling Personnel Management Specialist

Cynthia Williams Personnel Management Specialist

Operations Branch 2

Yvonne Matthews Supy Personnel Management Specialist

James McGee Personnel Management Specialist

Arnita Townsend Personnel/Pay Specialist

Meta Brooks Personnel Management Specialist

Gayle Gill Personnel Management Specialist

Demetris Lawrence Personnel Management Specialist

Juanita McEwen Personnel Management Specialist

Alzena Scott Personnel Management Specialist

Lynnette Wade Personnel Management Specialist

Betty Wilkes Personnel Management Specialist

Executive Personnel Management Division (EPMD)

Gwendolyn Fleming

Sharrelle Higgins

Diane Tillman

Sandra Griffith

Compensation, Performance and Organization Management Division (CPOMD)

Shiela Martin

Henrietta Green

Robert Booth

Virginia Spense

Theresa Johnson

Novena Cbapman

Gloria Anderson

Anita Gould

Tony Ashton

Bill Rice

Staffing and Classification Division (SCD)

Mary Arnet

Christine West

*Cost for the training will be determined by the National Finance Center once the agency has made a formal commitment

**Dates for certain events to occur will be established once the commitment has been established